Data Entry from Cards

Offshore Data Entry receive two different types of cards, which contain details about house occupants or institutes. The data on cards is either typewritten or Hand-written (cursive).Data from these cards is entered into a web based application.

The process is as under:

• Category - There are different categories of cards: (1) Standard, (2) Institution (3) Street (4) Floating house/ mobile home (5) Other (none of above listed categories)
• Street - Name of the street. Every street starts with the so-called “street-card” with the official name of the street. The name as written on the street-card is copied to all the address cards of that street.
• Institution - Name of the organization. Can be written under the name of the street or written through the table.
• Number - If there are two numbers written which are separated by a “-” (e.g. 2-2), we have to enter the number after “-” in this field.
• Number – extra information - Extra information that is given for this Address. Very common additives are: A, B, I, II, III, III hoog, huis etc. Please look at the examples for more information.
• Description - It can happen that the card does not mention a simple address, but that an entire description is given. This description needs to be captured as is written on the document.

Administration of Patient's Documents.

The project is based on administrating patient's documents. It involved nine steps as mentioned below:

• Picking: The picking is done manually based on the patient list provided by the hospital. The picker picks the concern patient file from the physical archive of the hospital and fills it in the box.
• Preparation: The box filled with patient files are sent to the preparation center for preparation. Preparators open each file and shuffle them properly and make them san ready.
• Scanning: The patient files are scanned on dual stream scanners. It gives us an output of four images per sheet (front/back in black and white as well as front/back in color).
• Identification: After uploading the raw scanned files to the server, the files are mapped with the patient database in the DocFlow software. This process is called identification.
• Clean Up: Once the file has been recognized in the identification step the operator has to perform Clean Up process. We have to delete the blank pages, pre-printed blank pages, change the orientation and choose between B/W & Color wherever required.
• Stacking: In this process pages within the patient files are stacked based on the different categories such as emergency, internal letters, external letters and/or by different departments emergency, gastro, onco, neuro, nefro etc. based on the project requirement.
• Classification: Once the stacking is done the operator classifies the stacks with the relevant category.
• Quality Control: The quality controller verifies the files and ensures that the documents are classified as per the required standards.
• Production: Once the file passes through the quality check process the files are produced in PDF and XML format.

Online/Offline court cases project:

We at Offshore Data Entry executes 32 short turnaround time online/offline court cases projects on ongoing basis. We receive input data either in the form of Excel spreadsheet, .rtf files and files through VPN as well as required to work on court’s website for the relevant project. We provide output to client’s customers in the form of email alerts.

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